The Insanely Practical Virtual Law Office

The Insanely Practical Virtual Law Office

by

Scott J. Grossberg, Esq.

In today’s world, your mobility as a business person and portability of work is not just necessary – they must be easy to accomplish and predictable in their outcomes. For that reason, the iPad is consistently and continuously serving me well! If you want to smoothly run, fortify, and grow your practice, then adopt the workflow secrets that I’ve already spent countless hours figuring out. Let’s face it, your time is one of the most important assets you have. So, without further ado, here is the way to make traveling with an iPad a massive success for you.

Step 1. Get Real. First and foremost, decide that you want to move the iPad from being a toy to being a massive success tool!

Step 2. Get Clear. Choose how you want to work with your iPad while traveling so that it works the way you want to work – not the other way around!

Step 3. Get the Tools. Use my tried-and-tested recommendations for apps that will serve you best!

Step 4. Get an iPad Habit. You must make the iPad an integral part of your workflow – EVERYDAY! Success is a habit and the use of your iPad is no different. Don’t wait until you travel outside the office to use your iPad for the first time.

There are only a few “Can’t Do Without” apps I insist on having for travel. Here are the ones that allow me to be effective and efficient anywhere in the world:

1Password (Security/Passwords)
I use this app to store and generate passwords, store secure notes, and keep my login information easily accessible. https://agilebits.com/onepassword/ios

Chrome (Web Browser)
There are many browsers available. This is the one that fits my current needs the best. https://www.google.com/intl/en/chrome/browser/

Contacts Journal CRM (Contacts/CRM)
If you can’t provide excellent customer service to your clients, you will eventually lose them. This is the app I use to track clients and customers and keep my follow-up notes. http://www.contactsjournal.com/

Dropbox (Cloud Storage/Collaboration)
Dropbox is my lifeline to my office, my cloud storage, and one of the ways that I backup my app data and media. https://www.dropbox.com

Email Signature Pro (Email Customization)
You pay constant attention to the way you dress in a business setting. Your email appearance should be no different. This app allows me to customize my email signatures for maximum impact. http://www.ideasunplugged.com/signature

Facebook (Social Media)
I use social media to promote my projects and stay in touch with friends, clients, and fans of my work. Facebook still remains a powerhouse and the demographics for its users fit my target audience. https://www.facebook.com/

GoodReader (File Management/Document Reader)
GoodReader is my “Swiss Army Knife” app. It stores my documents, lets me organize them efficiently, and I can even use it as a presentation tool. http://www.goodiware.com/goodreader.html

Google+ (Social Media)
Google+ has its own set of fans. I use this to reach out to those who aren’t using other social media methods. https://plus.google.com/

HootSuite (Social Media Broadcasting)
I use HootSuite to schedule and broadcast posts and tweets across multiple social media platforms. This saves me time as I don’t have to go into each social media tool to post and then re-post in another place. https://hootsuite.com

iAnnotate (PDF)
This app is my primary tool for reading, annotating, and sending out PDFs. http://www.branchfire.com/iannotate/

iBooks (Reading/Books)
It’s an iPad! Of course, I use iBooks! http://www.apple.com/ipad/built-in-apps/

iThoughtsHD (Mindmapping/Brainstorming)
This app is the primary way I create notes, organize my thoughts and projects, and manifest my intentions. It is a mindmapping workhorse. http://www.ithoughts.co.uk/iThoughtsHD/

Keynote (Presentations)
This is the app I use primarily for presenting slide decks. It is elegant, powerful, and reliable. http://www.apple.com/apps/iwork/keynote/

Kindle (Reading/Books)
When I am not using iBooks, this is what I use for Amazon book downloads. http://www.amazon.com/gp/feature.html/ref=kcp_ipa_ln_ar?docId=1000490441

LinkedIn (Social Media)
This is the last of the three social media apps I always go to on my iPad. http://www.linkedin.com/mobile

QuickOffice Pro HD (Office Suite)
Until there is a Microsoft Office Suite app for the iPad, this is the combination app I use for word processing and handling PowerPoint presentations. http://www.quickoffice.com/quickoffice_pro_hd_ipad/

Notability (Notetaking/Handwriting)
I love the way this app allows me to create handwritten notes, draw, and capture audio. http://www.gingerlabs.com/cont/notability.php

Notesy (Document Drafts/Outlines/Notes)
Notesy is one of the most understated apps I use. Still, it is how I track my time and billing, keep quick notes, and even write my blog articles. http://notesy-app.com/

Numbers (Spreadsheet)
I like the interface of Numbers and use this instead of the spreadsheet that comes with QuickOffice Pro HD. http://www.apple.com/apps/iwork/numbers/

Pocket Informant Pro (Calendar)
Think of this app as the digital version of those paper planners you used to have. Most importantly, I can see my Reminders (tasks) from within the calendar, itself. http://www.pocketinformant.com/wp/

WordWeb (Dictionary)
Every successful business person can use a good dictionary and thesaurus. Here it is: http://www.wordwebsoftware.com/WordWebiPhone.html

In addition to apps, this little external battery has saved me more times than I care to admit. I don’t go anywhere without it. ZAGGsparq 6000 http://www.zagg.com/accessories/zaggsparq.php

And, when I travel I always carry extra hotspots (just in case). Mine are:

iPhone Personal Hotspot

Verizon Mobile Hotspot (or your carrier’s version) http://www.verizonwireless.com/b2c/device/mobile-hotspot

Finally, I leave you with my personal mobility mantra: Travel light. Travel fast. Travel smart.

If you enjoyed this, I’d be grateful if you share this with others. That’s right, go ahead and help spread this information by emailing it to a friend, or sharing it on Twitter, Facebook, or Google+. And, if you’re interested in finding out how I can make a presentation to your law firm or association, please contact me at 909-483-1850 or email me at sgrossberg@cgclaw.com.

© 2013 by Scott Grossberg. All Rights Reserved.
Mr. Grossberg is a founding partner of the Southern California law firm of Cihigoyenetche, Grossberg & Clouse. He is a featured speaker and published author on numerous topics including media relations, social media, technology, public speaking, memory, and various other cutting edge concepts. Mr. Grossberg’s “iPad Lawyer” and “Million Dollar iPad” seminars provide business professionals with the ability to truly harness the potential of Apple’s tablet. He is regularly called upon to address the impact of emerging technology and social media, suggest policies and procedures that should be in place, and to discuss liability exposure for this new way of doing business. He can be reached at sgrossberg@cgclaw.com.
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