[The iPad Lawyer] You Are Not Alone — Dropbox and Your Office Apps

You Are Not Alone — Dropbox and Your Office Apps

by

Scott J. Grossberg, Esq.

Based on the old pain/pleasure principle, I think you’ll agree that most people will fight to the death to keep what they have (what they think works) rather than implement a new workflow or new option or new opportunity. And this is true even if they logically understand the “new thing” and rationalize that they “want it.” Actually using your iOS devices in powerful, new ways is no different. Most of you will do more to keep things the way they are than adventure out into the exciting world of new apps.

So, today, I’ve got good news for those of you who don’t want to learn new stuff.

And I’ve got even better news for those of you who do want new stuff.

For the “you can’t teach an old dog new tricks” crowd, I’m going to talk about apps you’re already likely using — Dropbox and Microsoft Office (Word, Excel, PowerPoint).

For my “cutting edge” crowd, I’m going to be discussing a new workflow that will make you even more productive and let you breathe easier.

See . . . something for everybody!

Microsoft Office remains the primary way business people perform their day-to-day work on a computer. Dropbox remains the primary way we store and access online files due to the fact that app developers make Dropbox integration part of nearly every successful app that is released. Still, it came as a surprise for most when, in November, Dropbox and Microsoft announced an unheralded partnership.

For the first time, the major online storage provider (Dropbox) was essentially unified with Microsoft’s Office suite of apps. This now means that the apps from the two companies collaborate in real time with each other. In other words, you can now edit Office documents on-the-go and directly from your Dropbox mobile account. You can also see if anyone else is viewing or working on a shared Office file (and you’ll even get an online visual notification if someone else opens up a document you’ve been working on). And, if two or more people happen to be working on the same document at the same time, you’ll be notified with an exclamation point and can save your version independently so that your work is not lost. You can also check to see if there’s a more current version of a Dropbox Office file and update accordingly.

To make this system work for you, you have to have the latest version of the Office apps. You can obtain Word, Excel, and PowerPoint here:

https://itunes.apple.com/us/app/microsoft-word/id586447913?mt=8

https://itunes.apple.com/us/app/microsoft-excel/id586683407?mt=8

https://itunes.apple.com/us/app/microsoft-powerpoint/id586449534?mt=8

Naturally, you will also need a Dropbox account. If you need to sign up (you can get a free account), go here:

https://www.dropbox.com/

Then, download the app to your iDevice from here:

https://itunes.apple.com/us/app/dropbox/id327630330?mt=8

Now, when you go into your Dropbox app, find an Office file you want to work on and tap on it.  You will be given the option of opening the file with Word, Excel, or PowerPoint from within Dropbox, itself (there’s a little paper/pen icon down at the bottom of your screen). Yes, you still have the old option of “Open With . . . “ from within Dropbox. But this newer option automatically launches Word, for example, opens your Dropbox-stored document, asks if you want to convert it for editing if it’s an older version, converts it for you, permits full editing and annotation, and then stores it right back to Dropbox. It’s quite an automatic, effective, and efficient workflow.

By the way, if you work from within Dropbox in the manner just described and you then open your Word app independently (let’s say to create a new Word document), you are first greeted with a “Today” screen that shows your combined and earlier use of Dropbox and Word and you can open your previously viewed and edited Word documents from that screen, as well. After you create your new Word document, naturally you can then save immediately to the Dropbox folder of your choice.

The entire process is very self-explanatory and easy to implement. If you still want more information on the workflow, here’s Dropbox’s Help Center link entitled, “How do I edit Microsoft Office files stored in my Dropbox from my mobile device?

https://www.dropbox.com/en/help/6999

One bonus tip for you: With either your iPhone or iPad, you can create great content by also implementing Siri dictation into your work style. Siri has gotten much more accurate in her voice recognition and I dictate now more than ever before. I have noticed, by the way, that by speaking faster, the speech recognition is better. I also hasten to remind those of you with concerns about confidentiality that any dictation you create with Siri is sent away from your device to Apple’s servers and then back again.

We’d all like to be more successful using the tools with which we’re already comfortable. This elegant pairing of Dropbox and Microsoft Office apps allows you to do just that. It meets a basic human need — giving you what you really desire (not having to get bogged down in technical things) while solving a problem (helping you to be more streamlined).

Your time is precious. Go ahead. Take the time to discover how powerful this new partnership will be for you and how easy it makes your document creation, editing, and collaboration workflow.

Let’s take this discussion further . . . You can find me on Facebook, Google+, Twitter, and LinkedIn and at https://theipadlawyer.wordpress.com or  https://milliondollaripad.wordpress.com.

If you enjoyed this, I’d be grateful if you share this with others. That’s right, go ahead and help spread this information by emailing it to a friend, or sharing it on Twitter, Facebook, or Google+. And, if you’re interested in finding out how I can make a presentation to your law firm or association, please contact me at 909-483-1850 or email me at sgrossberg@cgclaw.com.© 2015 by Scott Grossberg. All Rights Reserved.

The iPad Lawyer – Seminars Tonight and Tomorrow – 2/18/2015

Good morning, everyone. I’m excited about these next two nights because I have two new Apple events for you to attend — one in Pasadena and one in Santa Monica.

Here’s what Apple is calling this:

==========================================
Transform How You Work with iOS: Scott Grossberg

Join us for a special event that will focus on using iPhone and iPad in business. Scott Grossberg, bestselling author of “The Million Dollar iPad” and “The iPad Lawyer,” will demonstrate how to use Apple products to manage your business and respond to the fast-growing needs of a mobile lifestyle. He’ll also share best practices for going paperless and talk about apps designed to help you increase daily productivity.
==========================================

Here are the details —

Wednesday, February 18, 2015
Apple Briefing Room – Pasadena
5:30-7:00P
54 West Colorado Blvd.
RESERVE YOUR SEAT HERE >>> http://www.apple.com/retail/pasadena/

Apple-Pasadena-2-18-2015

Thursday, February 19, 2015
Apple Briefing Room – Third Street Promenade (Santa Monica)
6:00-7:30P
1415 Third Street Promenade
RESERVE YOUR SEAT HERE >>> http://www.apple.com/retail/thirdstreetpromenade/

Apple-Third-Street-2-19-2015
We’re not going to concentrate on theory or accessories. We’re going to get right down to it and dig into my actual workflow mindset and techniques.

Do you want to save time and be more productive? Do you want to automate your content creation? Then these are the seminars for you.

And . . . I’ll be bringing these same events to Chicago, San Francisco, and Palo Alto in the near future (more on that later).

These events are always a LOT OF FUN! And I can’t wait to meet new friends and reconnect with those of you who’ve attended my other presentations.

Apple is offering these events FREE for you. And SPACE IS LIMITED. So you can imagine how important it is to reserve your seat ahead of time.

See you soon. – Scott

 

The iPad Lawyer – Seminars – 2/4/2015

Good evening, all. I trust this finds you well and using your iOS devices to their max!

I have two new Apple events to announce and . . .

YOUR TIME IS FAR TOO IMPORTANT TO MISS THESE  —

Just for 2015, a BRAND-NEW Apple presentation has been created for all of you who want to take your use of iOS devices to the next level! Here’s what Apple is calling this:

==========================================
Transform How You Work with iOS: Scott Grossberg

Join us for a special event that will focus on using iPhone and iPad in business. Scott Grossberg, bestselling author of “The Million Dollar iPad” and “The iPad Lawyer,” will demonstrate how to use Apple products to manage your business and respond to the fast-growing needs of a mobile lifestyle. He’ll also share best practices for going paperless and talk about apps designed to help you increase daily productivity.
==========================================

And these events are being offered at two locations, back-to-back.

Wednesday, February 18, 2015
Apple Briefing Room – Pasadena
5:30-7:00P
54 West Colorado Blvd.
RESERVE YOUR SEAT HERE >>> http://www.apple.com/retail/pasadena/

Apple-Pasadena-2-18-2015

Thursday, February 19, 2015
Apple Briefing Room – Third Street Promenade (Santa Monica)
6:00-7:30P
1415 Third Street Promenade
RESERVE YOUR SEAT HERE >>> http://www.apple.com/retail/thirdstreetpromenade/

Apple-Third-Street-2-19-2015
You’ll be learning the latest apps that I use to save time and be more productive. There are really some incredible new AUTOMATED WORKFLOW options you’ll want to implement right away!

You’ll be getting my own keyboard, typing, and CONTENT CREATION SHORTCUTS. These, alone, will blow you away.

And you’re going to have A LOT OF FUN. Anyone who’s been to one of my Apple events over the last three years can tell you, above all else, these events are game-changers — not just because you learn cool stuff — but because of the people you get to meet and the networking that takes place.

Apple is offering these events FREE for you. And SPACE IS LIMITED. So you can imagine how important it is to reserve your seat ahead of time.

See you soon. – Scott

The iPad Lawyer Apps – 1/28/2015

Good morning, iPad Lawyer Tribe. Ready to hear about some fantastic app offerings? I thought so.

A few days ago, I mentioned a new app that will turn your iPad or iPhone into a second monitor for your Mac. It’s called Duet Display. The app is free to download on your Mac. The iOS version is normally $14.99.Today, however, it’s only $7.99. You save $7.00.

App Store Link — https://itunes.apple.com/us/app/duet-display/id935754064?mt=8

Publisher Link — http://www.duetdisplay.com/ 

If you’re looking for a calendar replacement for your native iOS calendar app, you might enjoy Calendars 5 from Readdle. It doesn’t quite have all the bells and whistles that Pocket Informant Pro offer, but it’s still a great app. Normally, this app is $6.99. Today, it is only $2.99. You save $4.00.

App Store Link — https://itunes.apple.com/us/app/calendars-5-smart-calendar/id697927927?mt=8

Publisher Link — https://readdle.com

You know I’ve written about automated document assembly before. Well, there’s another little secret that I use . . . automated email/text message assembly. And one of the ways I implement that is with a wonderful new app called Workflow. Among other things, Workflow lets you create shortcuts so you can (for example): Make animated GIFs, add a home screen icon that calls a loved one, make PDFs from Safari or any app with a share sheet, get directions to the nearest coffee shop in one tap, tweet the song you’re listening to, get all of the images on a web page, and send a message including the last screenshot you took. How do I use it? I’ve created a workflow that sends my location and an ETA text message. It really is a great tool to use. Normally, this app is $2.99. Today, it is $1.99. You save $1.00.

App Store Link — https://itunes.apple.com/us/app/workflow-powerful-automation/id915249334?mt=8

Publisher Link — https://my.workflow.is/

I get asked all the time for the PDF annotation tool that I prefer. Each and every time I tell people it’s iAnnotate. With this app you can read, mark up, and share PDF, DOC, PPT and image files. Normally, the app is $9.99. Today it it only $4.99. You save $5.00.

App Store Link — https://itunes.apple.com/us/app/iannotate-pdf/id363998953?mt=8

Publisher Link — http://www.branchfire.com/iannotate/

Do you want to take handwritten notes on your iPad? If so, one of your better options is Notes Plus. You can take beautiful handwritten notes (I prefer to use a stylus), create diagrams, draw, etc. And . . . in February . . . there will be handwriting recognition offered FREE to existing users. Notes Plus is for your iPad only — there is no iPhone version, yet. The app is normally $9.99. Today it is only $4.99. You save $5.00.

App Store Link — https://itunes.apple.com/us/app/notes-plus/id374211477?mt=8

Publisher Link — http://notesplusapp.com/

As an alternative to some of the other diagramming and mindmapping apps out there, I continue to be intrigued by MagicalPad. With this app, you can outline, do task management, create mindmaps, and manage all types of visual diagrams. The app is normally $9.99. Today, it is only $4.99. You save $5.00.

App Store Link — https://itunes.apple.com/us/app/magicalpad-notes-mind-maps/id463731782?mt=8

Publisher Link — http://www.magicalpad.com/

Whew! Those should keep you busy for awhile.

Here’s to your continued iOS success! – Scott

The iPad Lawyer – Seminars and Apps – 1/23/2015

Good morning, all. I trust this finds all of you well and using your iOS devices to their max!

Let’s jump right into some terrific app deals that will push you and your business even farther . . .

One of my favorite apps of all time is iThoughts HD. It’s a mindmapping app. And it can be used for so much more than simple tracking of your thoughts. I’ve mentioned it before, but I use it for an amazing PIM.  The app is normally $9.99. Today it is only $1.99. You save $8.00.

App Store Link — https://itunes.apple.com/us/app/ithoughts-mindmap/id866786833?mt=8

Publisher Link — http://toketaware.com/

For those of you who want to turn your iPad or iPhone into a second monitor for your Mac, you can’t do better than to look at Duet Display. The app is free to download on your Mac. The iOS version is $14.99. Here’s the important part of all this . . . ex-Apple engineers created this and so far there is no lag between displays. Rather than using Bluetooth (like other apps do), this utilizes your lightning connector.

App Store Link — https://itunes.apple.com/us/app/duet-display/id935754064?mt=8

Publisher Link — http://www.duetdisplay.com/ 

For those of you who like to or have to keep meeting minutes, here’s a new app designed just for you. It’s called Minutes. The app is FREE!

App Store Link — https://itunes.apple.com/us/app/minutes-app/id547097299?mt=8

Publisher Link — http://fiveandaquarter.net/minutes

One more thing . . . for those of you who are using Microsoft Word, Excel, and OneNote — there are some updates available that provide bug fixes and stability improvements. You can get these updates FREE through the App Store on your devices.

As to my appearances for Apple, we’re still finalizing some last-minute things. More details will follow. In the meantime, I will be at the following locations in Southern California in February.

Pasadena — February 18

Third Street Promenade (Santa Monica) — February 19

That’s all for now. Here’s to your continued iOS success! – Scott

[The iPad Lawyer] Keyboard Shortcuts That Make Your iDevice Addictive

Keyboard Shortcuts That Make Your iDevice Addictive

by

Scott J. Grossberg, Esq.

The first rule of any technology used in a business is that
automation applied to an efficient operation will magnify the efficiency.
                                         — Bill Gates

The primary idea behind positioning your iPad and iPhone as powerful and amazing workplace tools is that, when used effectively and efficiently, they save you time and make you more productive. I can tell you that, without a doubt, both iDevices have done both for me.

One of the fastest ways to become an iOS Wizard is to understand that your iDevices are perfect for implementing automated document assembly concepts. In other words, I want you to start thinking of your iPhone and iPad as incredible electronic document creation tools rather than simply content-reading devices. By adopting this new type of workflow, you will be taking portions of pre-existing text and assembling them into a new document, email, or text message. Think of this type of workflow secret this way — by using keyboard shortcuts, in this example, you will be minimizing your text entry, reduce the time you spend proofreading (you do proofread, don’t you?), and decreasing the perils of human error.

I’ve written about creating keyboard shortcuts with the native iOS that comes with your iPad and iPhone. I’ve also told you about the power of such text-expansion apps as Text Expander Touch (http://smilesoftware.com/TextExpander/touch/index.html).

Today, I want to share one more amazing iDevice secret — using a text expansion keyboard replacement on your iPhone and iPad. Let me digress for just one moment, however, and remind you that, once you create a keyboard shortcut on your iDevice, then the native iOS keyboard will recognize that shortcut as you are creating that input on the native/onscreen keyboard. You create such shortcuts by following these steps:

Settings > General > Keyboard > Shortcuts > +

If you want a list of my personal keyboard shortcuts, just go to The Million Dollar iPad Blog and subscribe. You will be sent a download link for a FREE PDF of the very shortcuts I use everyday. Go to >>> http://milliondollaripad.wordpress.com.

Now, on to keyboard replacements, themselves. I’ve become enamored with one in particular. It’s called My Phrases Keyboard and can be found at http://myphraseskb.com. With My Phrases Keyboard, you create phrases that you use all the time when you type. As opposed to the normal keyboard shortcut routine I described above (where, once you’ve created the phrasing, you must type a series of letters/characters to trigger the expanded content),  with My Phrases Keyboard, you simply tap a visual depiction of the desired words/sentences/phrase and that content is automatically placed into your document.

I still prefer Text Expander Touch for longer document creation. However, when it comes to email and text messages you, too, will fall in love with My Phrases Keyboard. You have all the custom, pre-defined phrases right there for quick use. And you can place the phrases in the order that you want for even easier accessibility. And for those of you who like to use emoji characters, this app allows you to configure shortcuts for them, as well.

So, what does this all mean for you?

Imagine being able to send a text message or email contact with fewer keystrokes. Imagine never having to type your email address out again. How about imagining not having to remember all the keyboard shortcuts in the first place because with this app they’re visually depicted for you — there’s nothing to memorize (that right there should be enough to convince you).

The way I use My Phrases Keyboard for maximum results, by the way, is planning ahead of time when I might want to use it. Then I enable the keyboard replacement ahead of time. That’s an important distinction for you to recognize — not only for this particular trick — but for other iOS secrets I share with you. You can save yourself countless hours in the long run by simply recognizing how you work and what you do over and over again and then planning around those habits and needs.

So, here’s the workflow —

  1. Install My Phrases Keyboard. It’s free! (A little side note for the security conscious among you — while this is a third-party keyboard, the publisher maintains that the phrases entered into the app are never transmitted off your device. Of course, what you do with that data is up to you.)
  2. Enable the My Phrases Keyboard. To enable any third-party keyboard on your iDevice, do this: Settings > General > Keyboard > Keyboards > Add New Keyboard . . .
  3. Give My Phrases Keyboard Full Access. Do this: Settings > General > Keyboard > Keyboards > Tap on My Phrases Keyboard > Allow Full Access
  4. Switch To and Use My Phrases Keyboard. Once you’ve installed and enabled your new keyboard, it’s there to use whenever you wish. In any app that allows use of the keyboard (e.g., Messages or email), bring up the keyboard and then tap the Globe Icon in the bottom left corner of the keyboard. This will allow you to cycle through the keyboards you’ve installed. In some third party keyboards, by the way, you can tap and hold the Globe Icon to access a pop-up list of available keyboards. Tap on the name of the keyboard you want to use.
  5. Plan ahead. When I know that I’m going to be out and about and might need to send quick messages, I don’t want to take the time to switch or cycle through keyboards. So, if I’m going to be traveling somewhere, in a meeting, working out, etc., I will enable the My Phrases Keyboard ahead of time in both my Messages and Email apps. In that way, I just open up the app, the My Phrases Keyboard instantly pops up, and away I go.

One final heads-up — third party keyboards don’t work if you’re using a Bluetooth, external keyboard with your iPad or iPhone.

Let’s take this conversation further . . . I’d love to know your thoughts on what I’ve written.

If you enjoyed this, I’d be grateful if you share this with others. That’s right, go ahead and help spread this information by emailing it to a friend, or sharing it on Twitter, Facebook, or Google+. And, if you’re interested in finding out how I can make a presentation to your law firm or association, please contact me at 909-483-1850 or email me at
sgrossberg@cgclaw.com.© 2015 by Scott Grossberg. All Rights Reserved.

The iPad Lawyer – Seminars and Apps – 1/13/2015

Good morning, all.

Just a few quick things for you this morning.

One of my favorite automated document assembly tools is on sale today. Text Expander 3 allows you to create complex, yet incredibly powerful, keyboard shortcuts for your iDevices. And the app now includes a keyboard add-in so you have the shortcuts available in nearly every iOS app. Normally, this app is $4.99. Today, it is only $1.99. You save $3.00.

App Store Link — https://itunes.apple.com/us/app/textexpander-3-+-custom-keyboard/id917416298?mt=8

Publisher Link — http://smilesoftware.com/TextExpander/touch/index.html

For those of you who like to use your iDevice as a dictating machine, consider Recorder Pro – Voice Memos, Recording. The app allows you to record directly in MP3 format for easy sharing. Normally, the app is $4.99. Today it is FREE. You save $4.99.

App Store Link — https://itunes.apple.com/us/app/recorder-pro-voice-memos-recording/id590013870?mt=8

Publisher Link — http://www.happy2tap.com/

On the seminar front, I will be appearing next month for Apple at its Pasadena and Third Street Promenade locations. If you’ve been to one of my prior events or have read my book, The Million Dollar iPad, this one’s for you.

I will be providing more details and contact/reservation information in the near future. In the meantime, mark your calendar for February 18 for Pasadena and February 19 for Third Street Promenade.

But wait . . . there’s more . . . I will also be appearing for Apple in Chicago and San Francisco, as well. More to come.

Here’s to your continued iOS success!

The iPad Lawyer – Holiday Greetings and Apps – 11/22/2014

Good evening, iPad Lawyer Tribe —

Here we are in the midst of the holiday season and I wanted to share this very special sentiment with you:

And here are some terrific apps for you to get to know and love —

You already know I’m a huge fan of GoodReader. It’s what I use to organize, store, and read just about everything on both my iPad and iPhone. Normally, GoodReader is $4.99. Today it’s on sale for only $.99. That’s a steal and you save $4.00.

App Store Link — https://itunes.apple.com/us/app/goodreader/id777310222?mt=8

Publisher Link — http://www.goodreader.com/

Once you have GoodReader, you’ll want to consider getting MarginNote Pro — an app that lets you annotate PDFs (among other file types). Normally, this app is $9.99. Today it is only $2.99. You save $7.00

App Store Link — https://itunes.apple.com/us/app/marginnote-pro-annotate-on/id723205553?mt=8

Publisher Link — http://marginnote.com/

If you’ve started to embrace automating what you do on your iDevices, then you’ll want to take a look at Launch Center Pro for iPad. Normally, this launch center app is $4.99. Today it is only $.99. You save $4.00.

App Store Link — https://itunes.apple.com/us/app/launch-center-pro-for-ipad/id799664902?mt=8

Publisher Link — http://contrast.co/launch-center-ipad/

For those of you in the entertainment industry, if you’d like to work with scripts on-the-go, take a gander at Scripts Pro. Normally, this app is $14.99. Today, it is only $11.99. You save $3.00.

App Store Link — https://itunes.apple.com/us/app/scripts-pro-screenwriting/id348543183?mt=8

Publisher Link — http://www.scriptsapp.com/

If you’re still looking for a scanner app for you iDevice, take a look at Readdle’s Scanner Pro. Normally, this app is $2.99. Today it is $.99. You save $2.00.

App Store Link — https://itunes.apple.com/us/app/scanner-pro-by-readdle/id333710667?mt=8

Publisher Link — https://readdle.com

Finally, tribe member Mace Yampolsky of Las Vegas, has passed on this Kindle book tip. Build a Business, Not a Job!: How to Build Your Business to Sell, Scale, or Own Passively by Stephanie Harkness and David Finkel is FREE today on Amazon. He likes it. So might you. Take a look here:

http://www.amazon.com/Build-Business-Not-Job-Passively-ebook/dp/B00R3MWB1Y/ref=sr_1_1?ie=UTF8&qid=1419299058&sr=8-1&keywords=Build+a+Business%2C+Not+a+Job%3A+How+to+Build+Your+Business+to+Sell%2C+Scale%2C+or+Own+Passively

Have a marvelous holiday season. Here’s to you getting all the technology toys you desire! – Scott

[The iPad Lawyer] Overwhelmed With the Information on Your iDevice? Breathe Easier With Notification Center

Overwhelmed With the Information on Your iDevice? Breathe Easier With Notification Center

by

Scott J. Grossberg, Esq.

Your iPad and iPhone are incredible computers. More than that, they are your personal information collectors. They are content banks, message libraries, and data archives. It’s easily alarming, however, when you need to find something quickly and efficiently and confidently. Let me offer you a little reason and organization. And it all begins with getting to know Notification Center on your iDevices. In fact, I’m constantly asked how I’m using the Notification Center on both my iPhone and iPad. Here are some very practical tips and tricks and workflow suggestions for you to use.

If you don’t know already, Notification Center is built into your iDevices and your OS X operating system (your desktop and laptop).  As the name implies, Notification Center provides you with notifications and status updates for a wide variety of items and apps. For example, on your iPhone, Notification Center will provide you with weather and stock information. And you can even have the notifications appear through popups, banners, beeps, and buzzes. But wait . . . there’s more . . . you can enter your Notification Screen directly from your iDevices lock screen so that you have what you need in a flash.

So, how do you get things to display on your Notification Center in the first place? Well, in its default state, Notification Center gives you a Today view. Want to see it in action? Just take your iDevice, place your finger at the top of the screen, and slide your finger down. The Notification Screen will appear. Here are the items on my screen in the order that they appear:

Today Summary
Weather
Traffic Conditions
Next Appointment
Calendar
Stocks
Reminders
Tomorrow Summary

When you scroll down to the very bottom of the Notification Screen you will see an EDIT button. Just tap that button and you are given a menu of items that can be included and not included on your Notification Screen. It’s really as simple as just choosing which items you want to see. When you are finished with your selections, tap the DONE button at the top right of your screen.

Of course, from that same edit screen, you can then choose the order in which items will appear on your Notification Screen.

So, here’s the really powerful part of using your Notification Screen. It’s accessible from your iPhone’s and iPad’s lock screens! What that means for you is that you simply turn your iDevice on and from the initial screen you just wipe down from the top to reveal all the important information you need to see in an instant.

Now, while you are on the Today screen summary, slide your finger to the left. Voila! You now have an additional Notification screen that displays recent app notifications. For example, on my Notification Screen I can see recent voicemails, email, calendar entries, and even my WorldMate travel announcements.

By the way, I can hear it already. Some of you are saying, “Are you out of your mind? I don’t want my information available from the lock screen!” Relax. You can disable the default visibility of Notification Center on your lock screen by doing the following:

Settings > Touch ID & Passcode > Enter Your Passcode > Allow Access When Locked > Turn off the options

Although I keep my Notification Screen accessible from my lock screen, I don’t want my iDevices beeping and buzzing and vibrating and displaying banners and popup notifications all the time. The awesomeness of Notification Center is that it’s fully customizable and I can decide which apps I want to send me notifications, if at all, and in what format. When you are ready to disable the banners and popups just do the following:

Settings > Notifications > Scroll down to the app whose notifications you want to disable and tap on that app > Tap on Allow Notifications to disable

You will also notice that, from this last screen on each app, you can set how many recent items for that app will appear in your Notification Center, disable any sounds, and specifically choose app-by-app whether it will appear on the Lock Screen.

Most of the customization for the Notification Screen is very easy and self-explanatory. However, if you’re like me, you like to track some specific stock information. And that’s not so easy to program if you don’t have the information. So . . . here you go (who said nothing in life is free?) . . .

The items that appear in your Notification Screen are called widgets. One of the first things I needed to do was modify the stock/ticker widget to show stocks I actually invest in rather than the default that is provided for you. To add your own stocks to the Notification Screen do the following:

Go to the Stocks app on your iDevice > Tap on the Stocks app > Tap on the List icon in the lower right of your screen (it looks like a small bulleted list) > Tap the + symbol (in the top left of your new screen) > enter the ticker symbol of the stock you want to watch

You can also delete stocks from the Notification Screen in the same way. Naturally, you can also reorder the way the various stock information is displayed.

Tap DONE when you are finished.

I should end this with the understanding that the Notification Screen on your iPhone is actually more powerful than the one on your iPad. Well, not really more powerful. It’s just that the iPhone Notification Center has more options. For example, I can get the stock tickers on my iPhone but not on my iPad notifications.

I’ve only scratched the surface of what Notification Center can do for you and how amazing it really is. Until we dig deeper, take the initiative and start to play with this impressive iOS offering and you will see that you, too, can save time and make even more money with your iPhone and iPad.

If you enjoyed this, I’d be grateful if you share this with others. That’s right, go ahead and help spread this information by emailing it to a friend, or sharing it on Twitter, Facebook, or Google+. And, if you’re interested in finding out how I can make a presentation to your law firm or association, please contact me at 909-483-1850 or email me at sgrossberg@cgclaw.com.© 2014 by Scott Grossberg. All Rights Reserved.

The iPad Lawyer Seminars and Apps – 12/16/2014

Good morning, iPad Lawyer Tribe.

Lots to talk about this morning.

First, on the app front —

Day One is a journaling app for your iPhone and iPad. What you don’t want to keep a diary? Think of this as another option for keeping detailed notes about your personal workflow, business contacts and interactions, and other success items. Normally, Day One is $4.99. Today it is on sale for $.99. You save $4.00.

App Store Link — https://itunes.apple.com/us/app/day-one-journal-notes-diary/id421706526?mt=8

Publisher Link — http://dayoneapp.com/

Here’s a fun little shortcut tool that I use and don’t talk about much because I keep it for myself. It’s called Launch Center Pro. It’s like speed dial for everyday tasks. Launch Center Pro saves you time by launching complex actions in a single tap. Normally, this app is $4.99. Today, it’s on sale for $.99. You save $4.00.

App Store Link — https://itunes.apple.com/us/app/launch-center-pro/id532016360?mt=8

Publisher Link — http://contrast.co/launch-center-pro/

In my live events, we talk a lot about creating audio notes. Well, one of my favorite apps for doing that is Recording Pro. Normally, this app is $4.99. Today, it is only $.99. You save $4.00.

App Store Link — https://itunes.apple.com/app/recording-pro/id523581445?mt=8

Publisher Link — http://www.happy2tap.com/

I continually harp on business owners to implement automated document assembly techniques as the only way to survive in today’s fast-paced world. Well, my primary tool for doing this myself is Text Expander 3. Text Expander lets you create snippets of text to automate your workflow. I can’t rave about this app enough. Normally, the app is $4.99. Today it is $2.99. You save $2.00.

App Store Link — https://itunes.apple.com/us/app/textexpander-3-+-custom-keyboard/id917416298?mt=8

Publisher Link — http://smilesoftware.com/TextExpander/touch/index.html

Prizmo remains one of my favorite tools for scanning and OCR’ing a document from my iPhone or iPad. Normally, this app is $9.99. Today it is only $4.99. You save $5.00.

App Store Link — https://itunes.apple.com/us/app/prizmo-scanning-ocr-speech/id366791896?mt=8

Publisher Link — http://www.creaceed.com/iprizmo/about

Now, on to seminars. While I’ve finished my last live event for 2014, I’m already in talks with Apple (and others) for new events for 2015. Just yesterday I finalized and confirmed that we will start the new year out with Apple with these two mobility-minded and success-tool events:

February 18, 2015 — Pasadena
February 19, 2015 — Third Street Promenade

Mark your calendars now. When the events get closer, I will let you know how to register so that you can attend.

Finally, I want to thank all of you for continuing to keep “The Million Dollar iPad: Secrets for Increasing Your Profits, Productivity and Business Performance” a best-seller on Amazon. Now, in its Second Edition, “The Million Dollar iPad” has been called the best information out there to help you get up-to-speed quickly and efficiently with your iPad and iPhone. If you’d like to purchase it for yourself or as a gift for a friend or loved one, you can find it here ===>

http://www.amazon.com/dp/B00DTVKT7G

Here’s to your continued iOS success! – Scott